Give each entry a clear source reference
A bookkeeping entry is easier to review when its supporting document can be identified. For Ontario business owners, a useful organizational habit is to make that connection visible, rather than leaving the link to memory.
What CRA's guidance explains
CRA's Managing Books and Records transcript explains that source documents verify information in books and records. Examples include invoices, receipts, contracts, deposit slips and bank statements. It also explains that electronic records should be readable by the CRA and relate back to their supporting source documents.
A practical linking check
Try a simple reference-and-question list:
- Add a document reference to an entry so the supporting source can be located.
- Compare the entry with the source, noting whether the relevant date, amount and transaction description agree.
- Where support is missing or a difference remains, record the question and a next action rather than marking the entry as fully checked.
This list is an original organizational suggestion, not an express CRA-mandated workflow. It does not determine whether an expense is deductible or establish complete compliance.
Keep the unresolved items visible until they have been addressed. The point is to show what supports an entry and what still needs clarification—not to label every stored document as sufficient evidence.
For a general bookkeeping discussion, email Wealthy Wave Accounting without confidential details or attachments.
General education only; not individualized accounting, tax or legal advice.