Will I run out of cash?
See every payroll, HST payment and big bill coming, week by week, so a dip shows up 6 weeks early, not the day it bounces.
Virtual CFO reports · Toronto, Mississauga, Brampton and the GTA
Virtual CFO reports: see what you would get, before you sign up.
Most owners see their numbers once a year, at tax time. Our virtual CFO clients get a one-page weekly flash and a monthly CFO report built for their industry: a 13-week cash forecast, profit against last year, tax to set aside, the numbers that matter in their trade, and three things to do next. Scroll for the reports owners ask for first, or pick your industry to see a full sample.
Brampton office · Toronto, Mississauga, Oakville, Vaughan · Online across Ontario
Five questions every report answers
Owners don't want more spreadsheets. They want straight answers, in plain words, before it's too late to act.
- How much cash do I really have?After tax, HST and bills due
- Who owes me money?And who is slow to pay
- Am I making money?On each job, patient, truck or plate
- How much tax should I set aside?So the year-end bill is no surprise
- What should I do this month?Three actions, ranked
The 6 reports owners ask for first
Each one answers a question that keeps owners up at night. Sample numbers, real format.
I made a profit. Where did the money go?
The one report that explains why a profitable year can leave the bank account empty.
How much tax will I owe?
Corporate tax, HST and payroll remittances, projected and set aside as you go. No April surprise.
What is my business worth?
A rough range from your real profit, so you know what you are building and what moves it up.
Can I afford to hire?
What the new person really costs, and the extra sales needed to pay for them.
Which customers really make me money?
Your best customers, and the ones that quietly lose money, ranked.
The full CFO report library
21 reports in four groups. You won't need all of them: we pick the ones that fit your business and how often you want them.
Cash
- 13-week cash forecast“Will I run out of cash?”Weekly
- Profit-to-cash bridge“Where did my profit go?”Monthly
- Who owes you (receivables aging)“Who should I chase today?”Weekly
- What you owe (payables plan)“Which bills can wait, which can't?”Weekly
- Cash runway“How many months could I survive a slow patch?”Monthly
Profit
- Profit and loss vs last year and budget“Am I doing better than last year?”Monthly
- Margin by product, service or job“What should I sell more of?”Monthly
- Profit by customer“Who are my best and worst customers?”Quarterly
- Break-even report“What do I need to sell just to cover costs?”Quarterly
- Price increase test“What happens if I raise prices 5%?”When you need it
Tax
- Tax set-aside tracker“Is enough money put aside for CRA?”Monthly
- Year-end tax projection“What will my tax bill be?”Quarterly
- Salary vs dividend plan“What is the smartest way to pay myself?”Yearly, before 31 Dec
- Investment income watch“Am I near the $50,000 limit?”Quarterly
- Deadline calendar“What is due to CRA this month?”Monthly
Growth and value
- KPI dashboard for your industry“Are my key numbers on target?”Monthly
- Budget and forecast“Where will I be in 12 months?”Yearly + updates
- Hire test“Can I afford one more person?”When you need it
- Marketing return“What does each paying customer cost me?”Monthly
- Business value snapshot“What is my business worth?”Yearly
- Loan and bank check“Will the bank say yes? Am I within my loan terms?”Quarterly
How the reports arrive
The flash
Every Monday. One page, four or five numbers: cash, who owes you, bills due, your key industry number and one alert.
The CFO report
After your books close: profit against last year, your industry numbers against target, tax to set aside and three actions.
The review call
An hour together: are we on plan, tax instalments, and decisions like hiring, buying equipment or borrowing.
Year-end planning
Your salary and dividend mix, what to leave in the company, and next year's targets.
A typical rhythm. We agree yours, and the fee, in writing before work starts.
Pick your industry
Sample reports: made-up businesses and numbers, real format
Sample: a family doctor's medical corporation in Brampton
What a doctor sees: OHIP billings against last year, claims that came back rejected, overhead, and how much is building up inside the corporation.
Weekly flash
Monday · 1 page$212,400Cash in the corporationUp $9,800 this week
$38,400OHIP payment this month+4% vs last year
14 · $1,260Rejected claims to fixResubmit this week
$640Uninsured services billed (forms, notes)+$180 vs last week
Alert: 3 of the rejected claims are 5 months old. Old claims risk going unpaid, so fix these first.
Monthly CFO report
September 2026- Last year
- This year
September billings were $40,200, up 6% on last year. Overhead was 23% of billings.
Key numbers vs target
| Measure | Now | Target | Status |
|---|---|---|---|
| Overhead (% of billings) | 23% | Under 25% | On track |
| Rejected claims | 3.1% | Under 2% | Fix |
| Staff cost this month | $5,900 | $6,000 | On track |
| Investment income, year to date | $11,200 | Under $50,000 | On track |
3 things to do this month
- Fix and resubmit the 14 rejected claims ($1,260), oldest first.
- Book year-end planning: set your 2026 salary and dividend mix before 31 December.
- Invest the $60,000 surplus inside the corporation, keeping investment income under $50,000 a year.
Also in the doctors pack: OHIP billings by fee code, FHO or FHN roster and access bonus tracking, salary and dividend plan, investment income watch ($50,000 limit), IPP and RRSP room, shared clinic costs with other doctors.
Questions this answers: Am I earning more than last year? Am I losing money to rejected claims? How much should I pay myself, and how?
Sample: a two-chair dental practice in Mississauga
What a dentist sees: production against what was actually collected, insurance claims waiting to be paid, and the costs that eat margin.
Weekly flash
Monday · 1 page$41,200Production this week+6% vs last year
$38,900Collected (94% of production)Target 98%
11New patientsAbove plan
$6,450Insurance and CDCP claims unpaid 30+ daysChase now
Alert: Next week's hygiene schedule is 88% full: 6 open hours to fill from the recall list.
Monthly CFO report
September 2026- Last year
- This year
September collections were $169,000, up 8% on last year. Overhead was 62%.
Key numbers vs target
| Measure | Now | Target | Status |
|---|---|---|---|
| Collected vs production | 96% | 98% | Watch |
| Staff cost | 27% | Under 28% | On track |
| Supplies | 6.4% | Under 6% | Watch |
| Lab fees | 8.1% | Under 9% | On track |
3 things to do this month
- Chase the $6,450 of insurance and CDCP claims over 30 days.
- Review supply orders: 0.4 points over plan cost about $680 this month.
- Set your 2026 salary and dividend mix before 31 December.
Also in the dentists pack: Production per provider and per hour, hygiene recall rate, treatment acceptance, insurance and CDCP claim aging, associate pay against collections, equipment financing plan.
Questions this answers: Am I collecting what I produce? Which costs are creeping up? Is the practice growing?
Sample: a 60-seat restaurant in Brampton
What a restaurant owner sees: sales against the same week last year, food and labour cost, and what the delivery apps really take.
Weekly flash
Monday · 1 page$28,600Sales this week+6% vs same week last year
31.0%Food costTarget 30%
28.6%Labour costTarget 30%
$1,840Delivery-app fees (6.4% of sales)Watch
Alert: Food cost is 1 point over target. On $126,000 a month that is about $1,260: check the top 5 dishes for portions and supplier prices.
Monthly CFO report
September 2026- Last year
- This year
September sales were $126,000, up 6% on last year. Food plus labour came to 60% of sales.
Key numbers vs target
| Measure | Now | Target | Status |
|---|---|---|---|
| Prime cost (food + labour) | 59.6% | Under 60% | On track |
| Average bill | $38.40 | $36.90 last year | Up |
| Delivery-app share of sales | 24% | Under 20% | Watch |
| HST to set aside for Q3 | $14,700 | Due 31 Oct | Set aside |
3 things to do this month
- Fix food cost: re-cost the top 5 dishes and check portions.
- Push pickup and direct orders: app fees were $7,900 this month.
- Set aside $14,700 for the Q3 HST return, due 31 October.
Also in the restaurants pack: Sales by day and hour, profit by dish, waste and comps, tips and payroll, delivery-app payout check, rent as a share of sales.
Questions this answers: Am I making money on each plate? Where is the margin leaking? How much HST do I owe?
Sample: a 5-truck company in Brampton
What a trucking owner sees: revenue and cost per kilometre, empty kilometres, each truck's repair cost and which brokers are slow to pay.
Weekly flash
Monday · 1 page$46,800Revenue this week+5% vs last year
$2.38 / $2.02Revenue vs cost per kmMargin 36¢ per km
14%Empty kilometresTarget under 12%
$58,300Loads unpaid over 30 days3 brokers
Alert: Truck 4's repairs cost 31¢ per km, nearly double the fleet average of 17¢.
Monthly CFO report
September 2026- Last year
- This year
September revenue was $195,000, up 6% on last year. Fuel took 31% of it.
Key numbers vs target
| Measure | Now | Target | Status |
|---|---|---|---|
| Cost per km | $2.02 | $1.95 | Watch |
| Fuel | 31% | Under 32% | On track |
| Driver pay | 34% | Under 35% | On track |
| Days to get paid | 38 | 30 | Slow |
3 things to do this month
- Truck 4: repair or replace? We compare both with your real numbers.
- Chase the 3 brokers holding $58,300 over 30 days.
- File the Q3 IFTA return by 31 October.
Also in the trucking pack: Profit per truck and per lane, cost per km by truck, IFTA by province and state, driver settlements, maintenance cost by truck, fuel card check, equipment loan schedule.
Questions this answers: Which trucks and lanes make money? Who owes me? What does each kilometre really cost?
Sample: a realtor in Mississauga
What a realtor sees: commissions in and pending, marketing cost per closed deal, which lead sources close, and the tax to put aside from every cheque.
Weekly flash
Monday · 1 page$18,400Commissions receivedThis week
$42,000Firm deals closing later4 deals
$1,150Marketing spent this weekOn budget
$2,392HST collected: set asideDo not spend
Alert: Only 2 closings are booked for November. Keep 3 months of costs in cash.
Monthly CFO report
September 2026- Last year
- This year
September commissions were $29,000. 6 of the last 9 closed deals came from referrals.
Key numbers vs target
| Measure | Now | Target | Status |
|---|---|---|---|
| Average commission per deal | $11,600 | $10,000 | Above |
| Marketing cost per closed deal | $1,480 | Under $2,000 | On track |
| Brokerage fees | 9% | Under 10% | On track |
| Tax to set aside from September | $9,800 | Move now | Set aside |
3 things to do this month
- Move $9,800 into your tax account now.
- Ask past clients for referrals: they closed 6 of your last 9 deals.
- Keep 3 months of costs ($21,000) in cash for a slow November.
Also in the realtors pack: Commission pipeline by closing month, return by lead source, brokerage fees and splits, HST on commissions, tax instalment plan for uneven income, car and marketing costs.
Questions this answers: How much of this cheque is really mine? Which lead sources pay off? Can I ride out a slow month?
Sample: a renovation company in Caledon
What a contractor sees: profit on every job against its estimate, holdbacks owed to you, and the payroll and subtrades due this week.
Weekly flash
Monday · 1 page$88,000Cash in the bankCovers 3 weeks of costs
$64,500Progress bills sentThis week
$41,200Holdbacks owed to youTrack release dates
$27,300Payroll and subtrades due FridayCovered
Alert: Basement job B is $8,200 over on labour. If some of it was extra work the client asked for, that is a change order.
Monthly CFO report
September 2026- Last year
- This year
September revenue was $255,000, up 10% on last year. Gross margin across all jobs was 29%.
Key numbers vs target
| Measure | Now | Target | Status |
|---|---|---|---|
| Job A: kitchen | 34% | 32% estimate | Ahead |
| Job B: basement | 19% | 28% estimate | Over |
| Job C: addition | 26% | 25% estimate | On track |
| Signed work not started | $610,000 | 2+ months | Healthy |
3 things to do this month
- Price a change order for the extra basement work.
- Diary the release dates for the $41,200 of holdbacks.
- Set aside WSIB and HST before paying yourself.
Also in the contractors pack: Job costing (estimate vs actual), work-in-progress schedule, holdback tracker, subtrade and WSIB clearance check, equipment use, backlog and bid win rate.
Questions this answers: Which jobs make money? When do my holdbacks come in? Can I make payroll on Friday?
Sample: an incorporated IT consultant in Toronto
What a consultant sees: billable hours, invoices waiting to be paid, how long until the contract ends, and the risk of relying on one client.
Weekly flash
Monday · 1 page38 hoursBillable this week95% of plan
$6,460Invoiced this week ($170/hour)Sent
$19,380Unpaid invoices1 is 47 days old
$134,000Cash in the corporationUp $4,900
Alert: One client pays 100% of your revenue. That can raise personal services business risk with CRA, so we review your contract terms.
Monthly CFO report
September 2026- Last year
- This year
September billings were $28,000, up 8% on last year. 92% of planned hours were billed.
Key numbers vs target
| Measure | Now | Target | Status |
|---|---|---|---|
| Days to get paid | 41 | 30 | Slow |
| Contract ends | 31 Mar 2027 | 5 months away | Plan now |
| Expenses | 6% | Under 10% | On track |
| Kept in the corporation this year | $71,000 | Plan | On track |
3 things to do this month
- Chase invoice #1042, now 47 days old.
- Start talks with a second client before the contract ends.
- Set your 2026 salary and dividend mix before 31 December.
Also in the it consultants pack: Effective hourly rate, utilisation, personal services business check, HST and invoice aging, salary and dividend plan, retained earnings and investment plan.
Questions this answers: When do I get paid? What happens when this contract ends? How much should I take out?
Virtual CFO reports: common questions
What reports does a virtual CFO give a small business?
The core set is a 13-week cash forecast, a monthly profit and loss against last year and budget, receivables and payables aging, a tax set-aside tracker, and a short KPI dashboard for your industry. Most owners also want a profit-to-cash bridge, a year-end tax projection and a salary and dividend plan. Each report ends with the three things to do next.
What is a 13-week cash flow forecast?
It lists the cash expected in and out of your business for each of the next 13 weeks: sales collections, payroll, rent, HST, loan payments and tax instalments. It shows a cash shortfall weeks before it happens, while you can still move a payment, chase a customer or arrange credit.
How often will I get CFO reports?
Typically a one-page weekly flash every Monday, a monthly report after the books close, a quarterly review call and year-end planning before 31 December. We agree the rhythm in writing before work starts.
Do I need to change my bookkeeping software?
No. We work from your existing books, for example QuickBooks Online or Xero, or we keep the books for you so the reports arrive on time.
Are CFO reports useful for doctors and dentists?
Yes. Incorporated doctors and dentists get billings and collections against last year, overhead, rejected or unpaid claims, money building up in the corporation, the $50,000 investment income limit and a salary and dividend plan before 31 December.
Do you work with businesses in Toronto, Mississauga and Oakville?
Yes. Our office is at 181 Queen St E in Brampton, and we meet clients across Toronto, Mississauga, Oakville, Vaughan and the GTA in person or on Microsoft Teams. Reports arrive by email and a shared folder.
How much does a virtual CFO cost?
It depends on how many transactions you have and how often you want reports. We quote in writing before any work starts.
Want this for your business?
Bring your last year-end statements. We'll show you what your weekly and monthly reports would track, and what we'd look at first.
The businesses and numbers on this page are made up to show the report format. They are not real clients and are not a forecast of your results. General information, not individualized accounting or tax advice. See also Virtual CFO advisory and corporate restructuring.