For carriers and owner-operators
Accountant for Trucking Companies & Owner-Operators
Accounting for a trucking business means keeping fuel, repairs and per-load income in the books, filing HST on time, running driver payroll correctly and claiming the trucks themselves the right way. We do that for incorporated carriers and owner-operators in Brampton and across Ontario, so you see what each truck really earns.
Brampton · Mississauga · GTA · Virtual support across Ontario
How it works
Trucking accounting, step by step.
Exactly what happens after you get in touch, starting with one 15-minute call.
- Today
Book 15 minutes
A free, no-obligation 15-minute call on Teams or at our office at 181 Queen St E, Brampton.
- The call
Your trucks and your books
How many trucks, how you are paid per load, and where your records stand today.
- Set-up
Fuel and kilometres organized
Fuel receipts and kilometres by province or state kept in the books, so quarterly IFTA filings have records behind them.
- Every month
Cost per truck, not guesses
Income, fuel, repairs, insurance and payments split by truck, so you can see which ones pay.
- Your move
Ready when you are
Pick a 15-minute slot that suits you. We confirm the time and scope with you directly.
What we see most often
Trucking money moves fast. Small gaps in the books turn into big tax bills.
Four common problems, and what we do about each one.
- The problem
Fuel and repair receipts go missing.
Without them, expenses and HST credits can be denied in a review.
The solutionOne receipt routine
A simple weekly way to send receipts, matched to the bank and card statements.
- The problem
The truck is claimed the wrong way.
Heavy trucks have their own capital cost allowance class and rate.
The solutionTrucks claimed correctly
Trucks and trailers set up in the right CCA classes, with loans and interest recorded properly.
- The problem
Driver status is unclear.
CRA looks closely at whether drivers are employees or contractors.
The solutionPayroll that fits the facts
We review how each driver is engaged and set up payroll or contractor records to match.
- The problem
Meals on the road are under-claimed.
Long-haul drivers who meet CRA's conditions can generally claim 80% of meal costs instead of 50%.
The solutionRoad costs tracked
Trip logs and meal records kept the way the claim needs them.
WHAT WE HANDLE
One firm for the books and the tax
- Monthly bookkeeping by truck or by lane
- GST/HST returns with input tax credits backed by receipts
- Fuel and kilometre records organized for IFTA
- Driver payroll, remittances, T4s and ROEs
- Trucks, trailers and loans set up for CCA
- Corporate tax return (T2) and year-end statements
- Owner pay: salary, dividends and instalments
- Records ready for lenders and leasing companies
The exact work and fees are agreed in writing before work starts.
ANSWERS BEFORE YOU START
Common questions.
General information, not tax advice for your situation. Book 15 minutes to talk about yours.
Do you work with owner-operators who just incorporated?
Yes. We set up the books, HST and payroll accounts for a new corporation and put your first filing dates on a calendar.
Do you file my IFTA return?
We keep fuel and kilometre records organized in the books so the quarterly IFTA return is supported. We confirm in the engagement who files it.
Can you catch up years of missing bookkeeping?
Yes. We start with the oldest deadlines first and list exactly what is missing.
Do you only work in Brampton?
Our office is at 181 Queen St E, Brampton. We also work with carriers across Ontario on Teams.
A PRACTICAL NEXT STEP
Talk to us before
the deadline.
Share the service you need, your business type and any upcoming deadline. We’ll discuss the records, scope and next steps before work begins.